How to Use the RBT Supervision in NPAGo

This document will show the user how to use the RBT Supervision feature within the staff appointment in NPAGo. Please note, there is a nominal fee for usage of this optional feature. If you would like to use this feature, please contact your Support Account Manager to complete the contract.

1. Please keep the following in mind when using the RBT Supervision feature.
   1. The RBT Supervision button will only be displayed on staff member’s appointments that have been authorized to “provide” supervision from within their staff records.
   2. These authorized staff members will be able to view service appointments for staff who “require” supervision and have mutual clients on their caseloads.
   3. The supervising staff will be able to view overlapping non-service payroll appointments for staff who require supervision.

2. Now let’s move on to using the feature. Beginning on the main screen of your NPAGo,
   1. Select the date of the appointment from the calendar.
   2. Tap open the appointment you wish to view or modify the RBT Supervision.

3. The appointment will be displayed.
   1. At the top of the appointment, tap the “Advanced” tab.
   2. Then tap on the RBT Supervision button located at the bottom.

4. With the “RBT Supervision” tab displayed, you will see all overlapping appointments that fall under the RBT Supervision parameters listed above.
   1. Note, the RBT appointments will be organized by Agency, with the Supervisor’s home agency appearing first. All other agencies will be listed after in alphabetical order.
   2. The supervisor’s appointment information, including the date and time, will be displayed under “My Appointment” at the top of the window.
   3. The user can view the overlapping appointments by tapping on the Agency’s name or by using the expand button.
   4. Then tap on the appointment you wish to log supervision for.

5. With the overlapping appointment displayed, you will see the following selection options and information.
   1. The therapist’s name will be displayed at the top.
   2. In the appointment area, you will also see information about the appointment.
      1. If it’s an overlapping service appointment you will see the client’s name and service.
      2. If it’s an overlapping non-service appointment you will see the subject line from the therapist’s appointment.
   3. Appt Start – This displays the start time of the therapist’s appointment.
   4. Appt End – This displays the end time of the therapist’s appointment.
   5. Supervised – This shows the amount of supervision time completed.
      1. Please note, this field is editable since the supervision time may be shorter than the duration of the scheduled therapist appointment.
      2. It is also defaulted to the maximum amount of overlapping time of the supervisor and therapist’s appointments.
   6. Face to Face – The user can toggle this setting on or off to indicate if the supervision was completed by a face to face appointment or not.
   7. The following selections are mutually exclusive. For these options, you can only choose one.
      1. Individual – Select this option to indicate if the supervision was done during an individual appointment.
      2. Group – Select this option to indicate if the supervision was done during a group setting.
   8. Click “Apply” to set your selections and to return to the RBT Supervision page.
   9. Note, the selection box will be checked once the user has clicked Apply.

6. With the RBT Supervision page open again,
   1. The overlapping appointment will now be selected to indicate if it has been supervised.
      1. If you wish to remove the appointment from the RBT Supervision tracking, simply unselect the appointment.
   2. Tap on the “Done” button to save your work.

7. Your RBT Supervision has been completed on the appointment.